Business Accounting Made Easy with Xero Software

by Hank Coleman

XeroWhether you’re a seasoned business owner or an eager entrepreneur in the midst of setting up your own business, staying organized in every area of your business should be one of your top priorities. Xero accounting software can help you build your business and take it to the next level.

If you haven’t yet heard of or tried Xero’s software for small business owners, then you should seriously consider adding it to your repertoire of organizational programs.

Business Accounting Made Easy with Xero Accounting Software

Here are a few reasons why Xero makes business owners’ lives so much easier:

What is Xero? 

Xero was originally founded in 2006 in New Zealand as a cloud-based software program for small business leaders to more efficiently manage their operations and employees. In 2014 and 2015, Forbes recognized Xero as the “World’s Most Innovative Growth Company”.

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Since then, Xero’s subscriber base has grown to over 862,000 entrepreneurs and small business owners around the world. The company operates in over 180 countries, and more business owners are signing up each day.

On-the-Go Efficiency for Small Business Owners

Xero is designed for busy business owners who want an easier way to manage their company’s operations from anywhere, whether they’re Ubering to the airport, at a café in a foreign country, or sitting in their home office. The Xero app is available for Apple devices and Android devices, it syncs with a variety of business apps that you might already be using in your business operations, and Xero’s in-app features are numerous.

If you’re concerned about a recent bank transaction or you need to calculate your cash flow for the day, then the Xero app can help you reconcile bank transactions at any point during the day or night. If you’re making several purchases throughout the day on the company’s card, you can upload photos of receipts onto the app to ensure you never lose track of your records. Other cool Xero features include mobile invoicing, customer contact logs, and sharing access to Xero functions with your employees for greater team cohesion.

On top of all these features, you can even accept payments – debit, credit, and PayPal – online from the Xero app. So, your cash flow won’t be interrupted even while you’re out and about. Cash flow improves with efficient invoicing and payment management.

A Different Approach to Payroll

The two higher-level Xero plans come with a payroll feature that keeps track of your business’ income and expenses, as well as tracking your employees’ hours, pay, and time-off requests from the palm of your hands. Xero also offers an automated tax calculator and an employee payment center, where you can choose to pay your staff via direct deposit or by check within seconds.

Your employees can also download the Xero Me app to track their own pay and hours, in addition to submitting their hours for the week and requesting time off. This makes Xero a comprehensive approach for employees and employers alike to keep tabs on each other and avoid scheduling conflicts and miscommunication issues where payroll is concerned.

Xero’s payroll system is not yet available in all 50 U.S. states, but most states are covered. And, Xero offers California, Florida, New Jersey, New York, Texas, Utah and Virginia business owners the added benefit of electronically filing payroll taxes and employees’ W-2 forms directly from their Xero accounts.

Expand Your Horizons with Xero U

Xero even offers its own educational lessons and webinars to accountants and small business owners to help them make their day-to-day operations more efficient. Xero U is perfect for new users who want a little more guidance along the way to maximize the benefits they get out of their Xero subscriptions, with courses such as “Converting to Xero” and “Customizing Reports for Better Analysis” to help you get started.

Xero TV is also a noteworthy resource for Xero users who prefer step-by-step visual assistance with their Xero subscription. You can learn all sorts of new skills through Xero TV, including basic “how-to” videos on Xero’s app functions, how to sync up Xero with other business apps, and more.

Free Trial Offer and Paid Subscription Plans

Xero is a subscription-based service with different pricing tiers available. To save money on the first half-year of your subscription, you can enter the promo code, XERO30NOW to get 30% off Xero for the first six monthsXero. You’ll pay $6.30 per month for the first 6 months of the Starter plan ($9 per month thereafter), which includes 5 invoices or quotes, 5 bills, and 20 bank transaction reconciliations.

The next level, Standard, costs $21 per month for the first 6 months of your subscription ($30 per month thereafter). The Standard plan does not limit your invoices, quotes, or bills, and it also includes payroll management for up to 5 employees.

The top-tier level of Xero, Premium, ranges from $49-126 for the first 6 months of your subscription ($70-180 per month thereafter) and covers between 10 and 100 employees on payroll, depending on the plan you select. Premium includes the same benefits as the Standard plan, and not only does it offer a more extensive payroll platform, but it also offers a multi-currency feature for international transactions.

Before you sign up for a paid subscription, Xero offers a 30-day free trial for new users (no credit card information required).

Xero is suitable for many different types of businesses, so if you’re ready to streamline your financial operations and maximize the daily efficiency of your company, give Xero a try today. Xero Beautiful Accounting Software SAVE 30%!Xero

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About Hank Coleman

Hank Coleman is the founder of Money Q&A, an Iraq combat veteran, a Dr. Pepper addict, and a self-proclaimed investing junkie. He has written extensively for many nationally known financial websites and publications. Hank holds a Master’s Degree in Finance and a graduate certificate in personal financial planning. Email him directly at Hank[at]MoneyQandA.com.


Hank Coleman has written 586 articles on Money Q&A. Learn more about Money Q&A on Twitter @MoneyQandA and @HankColeman.


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